{"id":65563,"date":"2021-06-03T17:30:28","date_gmt":"2021-06-03T16:30:28","guid":{"rendered":"https:\/\/www.cashontime.com\/en\/?p=65563"},"modified":"2025-12-03T18:32:33","modified_gmt":"2025-12-03T17:32:33","slug":"securitas-automatic-transfers","status":"publish","type":"post","link":"https:\/\/www.cashontime.com\/en\/customers\/securitas-automatic-transfers\/","title":{"rendered":"CashOnTime enables Securitas to automate three-quarters of its transfers"},"content":{"rendered":"<blockquote><p>The major benefit is that as early as 8:30 a.m., three quarters of the transfers are up to date! Thanks to CashOnTime Allocation\u2019s ergonomic design, we can view all transfers, from all companies, on a single screen. This is particularly useful for multi-business transfers, i.e. when a customer pays an invoice to another company.<\/p><\/blockquote>\n<h2>Who is the Securitas Group?<\/h2>\n<p>Securitas France offers security solutions to companies of all sizes and in all business sectors, including manned surveillance, mobile security, remote surveillance, airport security, training, risk management, consulting and auditing, electronic security and corporate hospitality services. The group is organized into a dozen legal entities with branches throughout France. It offers companies integrated security solutions with technology, based on its \u201cProtective Services\u201d offering. Financial management is based in the Paris region.<\/p>\n<h3>The objectives<\/h3>\n<ul>\n<li>Automate transfer processing<\/li>\n<li>Increase productivity with a global view of dunning requests<\/li>\n<li>Absorb the company\u2019s growth by keeping the same teams<\/li>\n<\/ul>\n<h3>A broader scope<\/h3>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignright size-medium wp-image-66259\" src=\"https:\/\/www.cashontime.com\/en\/wp-content\/uploads\/un-elargissement-du-perimetre-360x240.jpg\" alt=\"elargissement perimetre\" width=\"360\" height=\"240\" srcset=\"https:\/\/www.cashontime.com\/en\/wp-content\/uploads\/un-elargissement-du-perimetre-360x240.jpg 360w, https:\/\/www.cashontime.com\/en\/wp-content\/uploads\/un-elargissement-du-perimetre-710x474.jpg 710w, https:\/\/www.cashontime.com\/en\/wp-content\/uploads\/un-elargissement-du-perimetre.jpg 1024w\" sizes=\"(max-width: 360px) 100vw, 360px\" \/>The collection division, based in Caluire since 2015, manages all transfers for the French entities. The Group had no in-house tools to manage transfers, which were carried out manually by a team of 6 people. The decision was taken to automate this repetitive, time-consuming and non-value-adding process. The scope of processing originally concerned 36,000 customer receipts and 3 banks to receive them. Over the years, it has expanded through external and internal growth. The decision to install a tool was designed to absorb this increase, while maintaining the same teams. In 2007, the Group began using GEC Lettrage (the former version of CashOnTime Allocation) within one of its entities. This solution was subsequently deployed throughout the Group from 2014 onwards. In 2020, the Group switched to CashOnTime and now manages the 150,000 movements of a dozen of its entities.<\/p>\n<h3>Gradual choice towards a proven solution<\/h3>\n<p>Laurence Contion, Accounting Manager, has attended several meetings to present the CashOnTime solution. She points out that, at first, she didn\u2019t believe in the tool\u2019s effectiveness for the most complex cases and for customer account identification. \u201c30% of our transfers turn out to be particularly complicated to process, because we work with major accounts who may pay several invoices in one payment. Sometimes, there are several customer accounts in the same transfer, which complicates <a href=\"\/en\/automation-lettering-accounting\/\">allocation<\/a>\u201c. It was a customer testimonial heard at a DIMO Forum that convinced her to opt for CashOnTime.<\/p>\n<p>\u201cWe were apprehensive about Saas. At the start of our discussions, the offer was reviewed several times, but we didn\u2019t realize that we had many tools that worked in this mode. Without Saas, there would have been no reporting or Artificial Intelligence, which would have deprived us of all the development possibilities offered by this technology. Last but not least, CashOnTime fit in perfectly with Securitas\u2019 budget.\u201d Laurence Contion, Accounting Manager.<\/p>\n<h3>Smooth project deployment<\/h3>\n<p>Around ten man-days over two months were mobilized between the first day of analysis and production. The CFO was in charge of the project, while Laurence Contion acted as functional key user administrator, enabling progress to be made on the functional rules.<\/p>\n<p>One person from the IT Department was added to the project to work on interfaces, making a total of 4 people on the Securitas side.<\/p>\n<h2>A beneficial switch from GEC Lettrage to CashOnTime<\/h2>\n<p>\u201cThe IT department had a lot of problems with imports. Interfacing open invoices overnight between the ERP and GEC Lettrage took a long time, several hours at the time. With CashOnTime, this stage is completed in less than 3 minutes!\u201d notes Laurence Contion, who adds: \u201cThe solution has been very well accepted internally; staff have found it easy to use, and have been very receptive to this new feature.\u201d<\/p>\n<p>Locating the invoice number is always a sensitive issue. CashOnTime\u2019s parameterization criteria enable it to recognize invoice chronologies of various types.<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-66260 size-full\" src=\"https:\/\/www.cashontime.com\/en\/wp-content\/uploads\/un-passage-benefique-de-gec-leettrage-a-cashontime.jpg\" alt=\"passage benefique cashontime\" width=\"1024\" height=\"683\" srcset=\"https:\/\/www.cashontime.com\/en\/wp-content\/uploads\/un-passage-benefique-de-gec-leettrage-a-cashontime.jpg 1024w, https:\/\/www.cashontime.com\/en\/wp-content\/uploads\/un-passage-benefique-de-gec-leettrage-a-cashontime-360x240.jpg 360w, https:\/\/www.cashontime.com\/en\/wp-content\/uploads\/un-passage-benefique-de-gec-leettrage-a-cashontime-710x474.jpg 710w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<p>Different matching criteria can be set for different companies. GEC Lettrage\u2019s ergonomics and multiple filtering and sorting options are a real bonus, as it was not possible to filter by issuer name.<\/p>\n<h3>Concrete functional benefits<\/h3>\n<p>The automatic matching rate has now reached 76%. It is impossible to reach 100% because some information is missing from certain customer invoices.<\/p>\n<p><img decoding=\"async\" class=\"alignleft wp-image-26139\" src=\"\/wp-content\/uploads\/1_guillemets-bleux-ouverts-300x202.png\" alt=\"guillemets-bleux-ouverts\" width=\"116\" height=\"78\"><\/p>\n<p>\u00a0<\/p>\n<p>\u00a0<\/p>\n<p>\u00a0<\/p>\n<p>These 76% are sent as early as 8:30 in the morning. This is the major benefit: customer accounts are up to date for three quarters of transfers! Thanks to CashOnTime\u2019s ergonomic design, we can view all transfers, from all companies, on a single screen. This is particularly useful for multi-business transfers, i.e. when a customer pays an invoice to another company. We can also export data and use a wide range of sorting criteria and filters, which is a great help in our day-to-day work.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-26141 alignright\" src=\"\/wp-content\/uploads\/1_guillemets-bleux-ouverts-1-e1620308517549-300x202.png\" alt=\"guillemets-bleux-ouverts\" width=\"116\" height=\"78\"><\/p>\n<p>\u00a0<\/p>\n<p>\u00a0<\/p>\n<p>\u00a0<\/p>\n<h3>Export to collection<\/h3>\n<p>What remains to be processed after the 76% is exported to Excel quickly and easily, to inform the debt collectors of what is still awaiting matching. This residual amount is not only complicated to identify, but also provides information for the collection department. The latter has an overall view of the <a href=\"\/en\/articles\/customer-reminder\/\">reminders<\/a> it needs to send out.<\/p>\n<h3>Keys to success: rapid transformation and responsive support<\/h3>\n<p>For the IT Department, the switch from GEC Lettrage to CashOnTime did not give rise to any technical difficulties. \u201cWhen GEC Lettrage was implemented, the ERP in place at the time was Navision. However, we underwent an ERP change in 2013, migrating to PeopleSoft. All we had to do was install connectors and change file formats to adapt the interfaces,\u201d explains Laurence Contion.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-66261 size-full\" src=\"https:\/\/www.cashontime.com\/en\/wp-content\/uploads\/les-cles-du-succes-une-transformation-rapide-et-un-support-a-l-ecoute.jpg\" alt=\"transformation rapide\" width=\"1024\" height=\"683\" srcset=\"https:\/\/www.cashontime.com\/en\/wp-content\/uploads\/les-cles-du-succes-une-transformation-rapide-et-un-support-a-l-ecoute.jpg 1024w, https:\/\/www.cashontime.com\/en\/wp-content\/uploads\/les-cles-du-succes-une-transformation-rapide-et-un-support-a-l-ecoute-360x240.jpg 360w, https:\/\/www.cashontime.com\/en\/wp-content\/uploads\/les-cles-du-succes-une-transformation-rapide-et-un-support-a-l-ecoute-710x474.jpg 710w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<p>The installation of CashOnTime went quickly and smoothly: \u201cThe collaboration with DIMO Software was very fruitful: the consultants listened to us and quickly understood our specific requirements. What\u2019s more, interfacing with PeopleSoft was also very straightforward\u201d. In addition, the use of the tool absorbs peaks when volumes increase.<\/p>\n<p>\u00a0<\/p>\n<p style=\"text-align: center;\">Want to find out more about the <strong>CashOnTime<\/strong> solution?<\/p>\n<p style=\"text-align: center;\"><a data-obflink-url=\"L2VuL2NvbnRhY3Qv\" class=\"bouton vert\" tabindex=\"0\">CONTACT US<\/a><\/p>\n\n\n","protected":false},"excerpt":{"rendered":"<p>The major benefit is that as early as 8:30 a.m., three quarters of the transfers are up to date! Thanks to CashOnTime Allocation\u2019s ergonomic design, we can view all transfers, from all companies, on a single screen. This is particularly useful for multi-business transfers, i.e. when a customer pays an invoice to another company. Who [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":66302,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_seopress_robots_primary_cat":"none","_seopress_titles_title":"Securitas automates 76% of its transfers with CashOnTime","_seopress_titles_desc":"Automating the processing of transfers has optimized the matching rate and saved Securitas a considerable amount of 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