PAYMENT MATCHING
Automate your accounting process
Eliminate tedious manual tasks by automating the payment application and matching of your cash receipts thanks to artificial intelligence.
Boost your teams' productivity
Save time
Reduce management costs
Eliminate bottlenecks
Increase satisfaction
Aim for 90% performance in data entry and matching
Free your teams from time-consuming manual tasks with the smart CashOnTime solution. The solution reads and extracts payment data to reconcile them with open invoices. You can set the matching strategy you prefer, based on criteria that are unlimited, customizable and cumulative.
An indispensable ally for monthly closings and for absorbing peaks in high-volume activity, the solution reliably automates the application and matching of your cash receipts, even before your users arrive in the morning.
- Receiption of all cash receipts (transfers, paperwork, etc.).
- Identification of key accounts.
- Detection of disputed invoices and exclusion from the matching strategy.
- Matching of open items with payments.
- Invoice/credit note matching.
- Generation of accounting entries and automatic update in your ERP.
Benefit from smart manual matching
Thanks to artificial intelligence, the CashOnTime solution constantly adapts to your specific needs, and learns from your past matching and your customers’ payment habits.
For the most complex matching requiring decision-making, your users can simply choose from several combinations proposed by CashOnTime.
In addition to its basic accounting matching feature, the solution also offers a range of complementary features to enhance your efficiency and productivity:
- Replay matching strategy or run invoice accumulation simulations on demand.
- Multi-criteria searches.
- Simplified application of differences with subsequent generation of accounting lines.
- Sending e-mails to customers and/or in-house.
Anticipate your transfer advices
Anticipate payments by pre-booking them and/or simply by reserving invoices and processing any differences/disputes upstream.
When the transfer is received, CashOnTime automatically reconciles it with the announcement, eliminating the need for manual intervention.
- Automatic detection and applicaton of rounding and discount differences.
- Automatic detection and applicaton of credit note requests.
- Batch processing by error reason.
- Information dispatch.
- One-click matching of PDF, CSV or Excel transfer advices with automatic detection of information without settings.
- Chorus Pro connector: detection of the “in payment” status of invoices uploaded to the portal and automatic generation of the corresponding transfer advices.
Avoid unnecessary dunning
As soon as an invoice is paid, it is instantly matched and posted.
This automation ensures that customers who have already paid their invoices no longer receive dunning on the day of payment.
Not only does this improve the efficiency of your collection process, it also enhances customer satisfaction by avoiding unwanted communications. As a result, your team can concentrate its efforts on customers with outstanding payments.
Our customers' testimonials
We’ve gone up to 75-80% automatic data entry. The time saved is enormous and represents the saving of one FTE.
Head of Treasury Department
Groupe Chopard
In less than a month, the automatic matching rate jumped to 90%. The task has been spread across all the company managers, which means a few minutes each morning to deal with exceptions.
IT Manager for the Accounting, Finance and HR departments
Dupont Restauration
Thanks to CashOnTime, we’ve achieved a 96% automatic matching rate on very heavy month-end days. This is an exceptional help.
Collections Manager France
Groupe RG
Our resources on invoice-to-payment matching
Your questions about invoice-to-payment matching
Why choose a matching software?
Choosing an automatic matching solution for customer cash receipts will enable you to:
- Automate your daily, recurring, low value-added actions, freeing up your staff's time (automates the application and matching of your cash receipts),
- Update your customer accounts as quickly as possible, enabling better steering and optimization of your dunning,
- Implement and harmonize your internal processes, enabling better analysis of your data,
- Use payment advices from your customers to anticipate the matching and manage differences (debit notes, deductions, etc.).
Thanks to artificial intelligence, CashOnTime will learn and exploit your customers' payment habits. It will become your indispensable ally for month-end close. This accounting matching software alone processes up to 100% of the day's payments, and assists employees with the most complex matching tasks to finish "On Time".
What is the average matching rate after implementing the solution?
On all our customer platforms deployed to date, we have seen an automatic matching rate of over 80%.
What types of differences are processed automatically by CashOnTime?
There are 3 types of differences processed automatically:
- Penny differences
- Discounting
- Bank charges
Does the software know how to use transfer announcements/payment advices supplied by our customers?
Yes, and it even enables the software to increase its automatic matching rate. It also enables your matching specialists to anticipate payment differences, highlighting debit notes and possible deductions.
To be integrated into CashOnTime, your payment advices must either be received dematerialized, or integrated into our ReadSoft dematerialization solution.
