Accounting lettering
Automate your accounting process
Eliminate tedious manual tasks by automating the posting and lettering of your cash receipts thanks to artificial intelligence.
Boost your teams' productivity
Save time
Reduce management costs
Eliminate bottlenecks
Increase satisfaction
Aim for 90% performance in data entry and lettering
Free your teams from time-consuming manual tasks with the intelligent CashOnTime solution. The solution reads and extracts payment data to reconcile them with open invoices. You can define the lettering strategy you prefer, based on criteria that are unlimited, customizable and cumulative.
An indispensable ally for monthly closings and for absorbing peaks in high-volume activity, the solution reliably automates the posting and lettering of your cash receipts, even before your users arrive in the morning.
- Receive all incoming payments (transfers, paperwork, etc.).
- Identification of principals.
- Detection of disputed invoices and exclusion from the lettering strategy.
- Lettering of open items with payments.
- Invoice/credit note lettering.
- Generate accounting entries and update them automatically in your ERP.
Benefit from intelligent manual lettering
Thanks to artificial intelligence, the CashOnTime solution constantly adapts to your specific needs, and learns from your past billings and your customers’ payment habits.
For the most complex letterings requiring arbitration, your users can simply choose from several combinations proposed by CashOnTime.
In addition to its basic accounting lettering functionality, the solution also offers a range of complementary features to enhance your efficiency and productivity:
- Replay lettering strategy or run invoice accumulation simulations on demand.
- Multi-criteria searches.
- Simplified variance allocation with subsequent generation of accounting lines.
- Sending e-mails to customers and/or internally.
Anticipate your transfer notices
Anticipate payments by pre-booking them and/or simply by reserving invoices and dealing with any discrepancies/litigations upstream.
When the transfer arrives, CashOnTime automatically reconciles it with the invoice, eliminating the need for manual intervention.
- Automatic detection and allocation of rounding and discount differences.
- Automatic detection and allocation of credit memo requests.
- Burst processing by error reason.
- Information dissemination.
- One-click transfer advice lettering in PDF, CSV or Excel format, with automatic detection of information without parameter settings.
- Chorus Pro connector: detection of the “in payment” status of invoices deposited on the portal, and automatic generation of the corresponding transfer advices.
Avoid unnecessary reminders
As soon as an invoice is paid, it is instantly registered and posted.
This automation ensures that customers who have already paid their invoices no longer receive reminders on the day of payment.
Not only does this improve the efficiency of your collection process, it also enhances customer satisfaction by avoiding unwanted communications. As a result, your team can concentrate its efforts on customers with outstanding payments.
Our customers' testimonials
We’ve gone up to 75-80% automatic data entry. The time saved is enormous and represents the saving of one FTE.
Head of Treasury Department
Groupe Chopard
In less than a month, the automatic lettering rate jumped to 90%. The task has been spread across all the company managers, which means a few minutes each morning to deal with exceptions.
IT Manager for the Accounting, Finance and HR departments
Dupont Restauration
Thanks to CashOnTime, we’ve achieved a 96% automatic lettering rate on very heavy month-end days. This is an exceptional help.
Collections Manager France
Groupe RG
Our resources on accounting lettering
Vos questions sur le lettrage comptable
Why choose lettering software?
Choosing an automatic lettering solution for customer receipts will enable you to:
- Automate your daily, recurring, low value-added actions, freeing up your staff's time (automates the posting and lettering of your cash receipts),
- Update your customer accounts as quickly as possible, enabling better management and optimization of your reminders,
- Implement and harmonize your internal processes, enabling better analysis of your data,
- Use payment advices from your customers to anticipate lettering and manage discrepancies (debit notes, deductions, etc.).
Thanks to artificial intelligence, CashOnTime will learn and exploit your customers' payment habits. It will become your indispensable ally for monthly closings. This accounting lettering software alone processes up to 100% of the day's settlements, and assists employees with the most complex lettering tasks to finish "On Time".
What is the average lettering rate after implementing the solution?
On all our customer platforms deployed to date, we have seen an automatic lettering rate of over 80%.
What types of discrepancies are processed automatically by CashOnTime?
There are 3 types of deviation processed automatically:
- Penny differences
- Discounting
- Bank charges
Does the software know how to use transfer/notification of payment announcements supplied by our customers?
Yes, and it even enables the software to increase its automatic lettering rate. It also enables your lettering managers to anticipate payment discrepancies, highlighting debit notes and possible deductions.
To be integrated into CashOnTime, your payment advices must either be received dematerialized, or integrated into our ReadSoft dematerialization solution.
