It’s simple: the harder you work CashOnTime, the smarter it gets. As a result, right from the start of production, we achieve very high automatic lettering rates.
A regional, independent and ambitious group
The SAMSE Group is an independent distributor of building materials for the home and construction industry.
Its 350 sales outlets, under more than 20 different banners (Samse, Doras, Les comptoirs du bois, La boîte à outils, l’entrepôt du bricolage…) make it the leader in the eastern half of France.
The SAMSE group’s activities are concentrated around two key businesses:
- materials trading (81% of sales) for professional customers
- DIY equipment (19% of sales) for private customers.
A watchword: productivity
The SAMSE group treasury department employs a staff of 11, in charge of cash management, group debt management, customer collection, payment centralization, group electronic payments…
This management task is particularly onerous, since 1.374 billion credit flows and 1.263 billion debit flows pass through the group treasury department every year. The department has to manage 87 bank accounts, including 32 current accounts.
Stéphane Delachenal, Group Treasurer, explains that “today, the SAMSE Group’s customer receivables account for 3,500 monthly transfers, a number that is rising sharply due in particular to the dematerialization of payment methods used by public authorities, who are multiplying the number of transfers”. He adds that “every day, his team armed themselves with stabilos and scrutinized the transaction advices for manual lettering of customer payments in the Oracle Applications 11.5.8 ERP. This manual lettering took almost 6 hours a day, and with the increase in the number of transfers it became essential to improve our productivity”.
Choosing CashOnTime Allocation
Already a fully satisfied DIMO Software customer for cash management, bank communication and automated accounting entries, the SAMSE group was convinced by CashOnTime Allocation: “The product manager presented the solution to us, and the promise of productivity was particularly appealing,” explains the group treasurer.
Stéphane Delachenal explains how quickly CashOnTime Allocation was deployed: “DIMO Software fully understood our requirements, which enabled the solution to be installed and parameterized without a hitch, and without a single day’s delay”. He adds that the key to the project’s success lies in the upstream phase, the CashOnTime Allocation learning phase. “It’s simple: the more you work CashOnTime Allocation, the smarter it gets. So, before going live, we created an export file of outstanding invoices, asked the banks for enriched statements, and “ran the database empty”. As a result, as soon as we went live, we achieved very high automatic lettering rates.
A 100% satisfied team
A high-performance automatic lettering solution
Every night, CashOnTime Allocation automatically loads the transaction notices and automatically letters the transfers in Oracle Applications 11.5.8.
Stéphane Delachenal is keen to point out that “the project is on target in every respect: today we have an average automatic lettering rate of 92%. We’re even up to 100% with some banks, such as the Banque Postale! The remaining 8% are easily lettered using the manual lettering wizard.
Increased productivity with accounting lettering software
The two people seconded to the CashOnTime Allocation project were trained by the DIMO Software teams, and were then able to train the rest of the team, who appreciate the ease of use of the solution. The Group Treasurer sums up CashOnTime Allocation as “a simple tool that works well, guaranteeing significant productivity gains”.
Thanks to CashOnTime Allocation, the SAMSE group treasury team has saved a great deal of time: “We estimate the time saved at 6 hours per day, or one Full Time Equivalent. The time saved enables us to concentrate on the most difficult cases. Since the installation of CashOnTime Allocation, we’ve been able to take a more qualitative approach: we’re concentrating on improving our collection processes, so that dunning is more efficient, with fewer errors”.
Time to take stock
Looking back on this solution, Mr. Delachenal stresses that he appreciates the efficiency of CashOnTime Allocation, which has enabled his team to save a lot of time and concentrate on a high value-added activity: customer reminders. In his opinion, “the ROI of the project was particularly rapid”.
Following on from this fruitful collaboration with DIMO Software, the SAMSE group recently migrated its cash management solution to Sage FRP Universe 3 (Sage XRT Treasury) to prepare for SEPA compliance.
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