Transportation & logistics
Accelerate your transportation and logistics cash receipts with the CashOnTime AI
In transportation and logistics, goods are constantly moving, but cash rarely keeps up the same pace.
Turn your completed services into predictable cash flow despite high volumes, multiple delivery proofs, frequent penalties, and fragmented customer cash receipts.
Adopted by numerous companies in transportation and logistics.
Volumes, operational constraints, and margins under pressure: the financial challenges of transportation and logistics
In transportation and logistics, growth is based on volumes, operational performance, and the ability to absorb just-in-time flows (road transport, courier services, chartering, contract logistics, international).
But this low-margin, high-operational model generates a structural complexity of the accounts receivable, which directly slows down the transformation of invoiced revenue into cash received.
As flows increase, the more each operational anomaly becomes an immediate cash risk.
The finance departments of the industry face clearly identified challenges:
- Very high volume of invoices, often with a low unit margin
- Invoicing conditioned on proof of delivery (PODs, CMR consignment notes, signatures)
- Frequent penalties (delays, damages, non-compliance with time slots, transportation issues)
- Disputes related to differences in services, transported volumes, or time limits
- Complex cash receipts flows (batch, multi-route, and multi-entity payments)
When cash receipts put pressure on cash flow
Services completed, deferred cash
Delivery routes are completed, goods are delivered, drivers and sub-contractors are paid. But as long as the proof of delivery is not validated or transmitted, the invoice remains pending payment.
Recurring disputes and penalties
Delivery delays, exceptions at delivery, missed time slots, disputes over volumes or miles. However, as long as the point of tension is not resolved, the payment is partial or suspended.
High operational
load
Collection of PODs, customer dunning, reconciliation of batch payments, exchanges between operations, sales administration, and finance… Teams spend time reconstructing information rather than steering cash flow.
In transportation and logistics
Contractual terms:
30 to 60 days
Average delay observed:
+10 to +20 days
Actual cash receipt: 45 to 80 days
Invoices are frequently paid between 45 to 80 days, especially in cases of disputes or operational penalties.
The issue is therefore not only to accelerate collection, but to secure the Invoice-to-Cash cycle in a high-volume, low-margin environment.
The CashOnTime AI serving the cash receipts in transportation and logistics
CashOnTime segments customers, invoices, and flows based on actual payment behaviors. Actions are triggered at the right time only on at-risk invoices.
Result: fewer unnecessary dunning, more impact on cash receipts.
The AI identifies recurring patterns in the industry: customers regularly generating bottlenecks, systematic penalties, delays related to certain flows or service types.
Concretely: bottlenecks are anticipated before they impact cash flow.
Penalties, exceptions, delivery differences, or disputes are centralized, qualified, and tracked.
Direct effect: fewer silent losses, more cash secured.
CashOnTime automatically reconciles total payments covering several delivery routes, invoices, or periods, even without usable references.
The result: a reliable accounts receivable and almost instant matching.
The forecasts include transported volumes, customer profiles, recurring disputes, and payment histories.
Result: a clear visibility of cash at 30, 60, and 90 days to steer activity without pressure.
Would you like to see how CashOnTime secures your transportation and logistics cash receipts?
Features designed for the challenges of transportation and logistics
CashOnTime integrates features specifically designed to handle high volumes of invoices, adapt to the payment practices in transportation and logistics, and efficiently handle differences (transportation disputes, weight or volume discrepancies, penalties, partial payments).
Securing cash against customer deductions and penalties
Centralization, qualification, and traceability of all deductions and differences (logistics, trade, quality).
Valid amounts are processed quickly, while abusive deductions are identified, challenged, and monitored until collection.
Key benefit: less cash tied up, more amounts collected.
Reliable cash receipts through automatic reconciliation
Reconciliation by artificial intelligence of transfers covering hundreds or thousands of invoices, even with differences or partial payments.
Thanks to the “Key Account” feature, CashOnTime manages the cash receipts from key accounts covering numerous invoicing rows in a single payment. The solution receives the payment advices, reserves the announced invoices, highlights the differences, and automates the matching of the cash receipts when they arrive at the bank.
Key benefit: a reliable accounts receivable, even with high volumes and demanding key accounts.
Adapt the dunning to your customers' payment practices
Customized dunning scenarios by type of customer, entity, credit rating, or collection segment, integrating all your criteria.
Actions are triggered at the right time only on real-risk accounts.
Key benefit: fewer unnecessary dunning, more impact on cash receipts.
Manage cash receipts by customer, work queue, entity…
Customizable and configurable dashboards, dedicated to monitoring:
- balance and delays,
- deductions and disputes,
- amounts to be recovered,
Key benefit: a clear view of cash risks and action priorities.
Anticipate bottlenecks with financial information connectors
Detection of changes in the level of risk of accounts receivables (recurring disputes, frequent penalties, atypical payment behaviors).
Teams are alerted in real time by notifications.
Key benefit: address issues upstream, secure future cash receipts.
Forecast cash receipts with AI
Cash flow forecasts based on each customer’s unique payment habits.
Key benefit: a realistic cash forecast, actionable for steering WCR.
Collaborate easily
Keep complete traceability of each exchange and decision to secure your actions and gain responsiveness:
- Integration of incoming and outgoing emails directly into CashOnTime
- Discussions (chat) with all employees involved
- Real-time tracking of invoices, from matching to collection
Key benefit: disputes resolved faster, fewer invoices blocked.
Streamline the cross-dispute processing
The CashOnTime Dispute management module centralizes all data and support real-time monitoring of clear KPIs by type of dispute, by company, by activity, or by collection segment, as well as resolution times.
CashOnTime also support the construction of resolution workflows, automatically notifying contributors in the event of delays, and ensuring complete traceability of each exchange and decision throughout the resolution chain.
Key Benefit: disputes resolved faster, cash receipts released sooner.
Easily integrate into your existing ecosystem
Seamless API or file-based connection to ERPs, approved platforms (PDP/AP), invoicing tools, EDIs, and accounting systems to secure the entire Invoice-to-Cash cycle without disruption.
Key benefit: rapid deployment without challenging the existing system.
How does CashOnTime fit into your Invoice-to-Cash cycle?
CashOnTime fits into your existing tools (transport ERP, TMS, invoicing, EDI, accounting) to secure every stage of the cycle.
Before invoicing
Centralization of customers, contracts, rates, delivery terms, and payment histories to ensure reliability of accounts receivable from the outset.
Invoicing
Centralization of invoices, proofs of delivery, and supporting documents for immediate traceability in case of disputes.
After invoicing
Targeted dunning and structured dispute management without aggressive automation on the customer side.
Cash receipts & payment reconciliation
Automatic reconciliation of total payments covering multiple delivery routes, invoices, or periods.
Steering
Real-time dashboards and actionable cash receipts forecasts for the financial management.
Transportation and logistics (example)
A transport group invoices to industrial clients and national retailers
4,200 invoices per month
A transfer of
€1.7 million has been received, covering 390 invoices,
with 120 invoices partially paid due to penalties and delivery exceptions.
CashOnTime automatically reconciles the whole set, qualifies disputes, distinguishes contractual amounts from those to be challenged, and feeds the amounts to be secured into the dashboards.
Regain control of your cash receipts from transportation and logistics
- Quick integration into your existing system
- Adapted to high volumes and complex operational flows
- ROI measurable from the first months
A CashOnTime expert analyzes your context and presents you with a demonstration tailored to your challenges.
FAQ about CashOnTime and transportation and logistics
Yes. The solution is designed to manage thousands of monthly invoices and complex cash receipts flow processes.
Yes. Supporting documents and disputes are centralized, qualified, and tracked to secure cash receipts.
Yes. Total payments are automatically reconciled, even without detailed references.
Yes. Actions are targeted and triggered at the right time without unnecessary pressure.
Yes. Possible integration with the major transport ERPs, TMSs, EDI tools, and invoicing systems on the market.
