Agriculture and FOOD
Accelerate your agriculture and food cash receipts with the CashOnTime AI
You invoice between €20 and €200 million per year. But, between customer payment terms, deductions, and disputes, how much will we actually get paid this quarter?
Turn your invoices into predictable cash flow despite long customer payment terms, high volumes, and complex deductions.
Adopted by numerous companies in agriculture and food industries.
Growth and complexity: the financial challenges of the agriculture and food industry
In the agriculture and food industry, growth is based on volumes, multichannel distribution, and key commercial agreements with mass retail, wholesalers, and export markets.
But this dynamics comes with a high complexity of the accounts receivable, which directly slows down cash receipts.
As volumes increase, each malfunction becomes a cash risk.
The finance departments of the industry face clearly identified structural challenges:
- High volume of invoices, often with a low unit amount.
- Payment terms imposed by mass retail and buying groups.
- Frequent deductions and penalties, sometimes unilateral.
- Cross-disputes (logistics, quality, trade).
- Data scattered across multiple tools and stakeholders.
When cash receipts put pressure on cash flow
Long lead times and limited visibility
Between extended contractual terms and heterogeneous payment practices, answering a simple question like how much will we get paid this month? becomes difficult.
Deductions and disputes that block cash
A partially paid invoice, a questionable logistic penalty, an unvalidated discount: so many issues that accumulate. However, as long as the issue is not addressed, payment is suspended, sometimes for the entire amount.
High operational
load
Dunning, matching, deduction decision-making… Your teams spend time reconstructing information instead of steering cash flow.
In the agriculture and food industry:
Contractual terms:
45 to 60 net days
Average delay observed:
+ 13 to 15 days
Actual cash receipts: 60 to 75 days
or even more in case of dispute.
This mismatch directly impacts the WCR and investment decisions.
The issue is therefore not only to accelerate collection. The aim is to regain control of the Invoice-to-Cash cycle to secure cash flow in the long term.
The CashOnTime AI serving the cash receipts in agriculture and food
CashOnTime automatically segments customers and invoices based on their actual payment behavior. Actions are triggered at the right time, on invoices that present a real risk of deviation.
Result: fewer unnecessary dunning, more impact on cash receipts.
The AI identifies recurring patterns (frequent disputes, systematic penalties, late payment behaviors) and alerts the teams before the payment is blocked.
Concretely: disputes are handled upstream, payments are released faster.
Customer deductions are centralized, qualified, and tracked.
Valid deductions are processed quickly, and abusive deductions are identified and challenged for collection.
Direct effect: you collect significantly more cash that was unfairly withheld.
CashOnTime automatically reconciles transfer advices, even when a single payment covers hundreds of invoices with interspersed deductions. The AI reconstructs the whole set in just a few seconds.
The result: your accounts receivable becomes reliable, and manual reconciliation time drops.
The forecasts include seasonality, customer profiles, and payment history to provide a realistic view of cash at 30, 60, and 90 days.
Result: you anticipate cash flow pressures and make informed decisions.
Would you like to see how CashOnTime manages your deductions and automates your cash receipts?
Features designed for the challenges of agriculture and food
CashOnTime integrates features specifically designed to handle high volumes, adapt to the payment practices in your industry, and efficiently handle differences (deductions, disputes, partial payments).
Securing cash against customer deductions and penalties
Centralization, qualification, and traceability of all deductions and differences (logistics, trade, quality).
Valid amounts are processed quickly, while abusive deductions are identified, challenged, and monitored until collection.
Key benefit: less cash tied up, more amounts collected.
Reliable cash receipts through automatic reconciliation
Reconciliation by artificial intelligence of transfers covering hundreds or thousands of invoices, even with deductions, differences, or partial payments.
CashOnTime reads transfer advices, reconstructs complex payments, and automates matching.
Key benefit: a reliable accounts receivable, with no manual reprocessing.
Adapt the dunning to your customers' payment practices
Customized dunning scenarios by type of customer, entity, credit rating, or collection segment, integrating all your criteria.
Actions are triggered at the right time only on real-risk accounts.
Key benefit: fewer unnecessary dunning, more impact on cash receipts.
Manage cash receipts by customer, work queue, entity…
Customizable and configurable dashboards, dedicated to monitoring:
- balance and delays,
- deductions and disputes,
- amounts to be recovered,
Key benefit: a clear view of cash risks and action priorities.
Anticipate bottlenecks with financial information connectors
Detection of changes in the level of risk of accounts receivables (recurring disputes, frequent penalties, atypical payment behaviors).
Teams are alerted in real time by notifications.
Key benefit: address issues upstream, secure future cash receipts.
Forecast cash receipts with AI
Cash flow forecasts based on each customer’s unique payment habits.
Key benefit: a realistic cash forecast, actionable for steering WCR.
Collaborate easily
Keep complete traceability of each exchange and decision to secure your actions and gain responsiveness:
- Integration of incoming and outgoing emails directly into CashOnTime
- Discussions (chat) with all employees involved
- Real-time tracking of invoices, from matching to collection
Key benefit: disputes resolved faster, fewer invoices blocked.
Streamline the cross-dispute processing
Collaborative workflow involving finance, sales administration, logistics, and commerce to accelerate dispute resolution and release payments.
Key benefit: less in-house friction, shortened resolution times.
Easily integrate into your existing ecosystem
Seamless API or file-based connection to ERPs, approved platforms (PDP/AP), invoicing tools, EDIs, and accounting systems to secure the entire Invoice-to-Cash cycle without disruption.
Key benefit: rapid deployment without challenging the existing system.
How does CashOnTime fit into your Invoice-to-Cash cycle?
CashOnTime fits into your existing tools (ERP, CRM, invoicing, EDI) to secure every stage of the cycle.
Before invoicing
Centralization of customer data, commercial terms, and payment histories to secure accounts receivable from the outset.
Invoicing
Centralization of invoices and supporting documents, regardless of the issuance channel.
After invoicing
Targeted dunning, structured dispute management, and automated matching, even for complex payments.
Cash receipts & payment reconciliation
Ensuring reliability of cash receipts through automatic payment reconciliation, transfer advice reading, and deduction management.
Steering
Real-time dashboards, cash receipts forecasts integrating seasonality and customer behaviors, and AI analyses of risks and opportunities.
Agriculture and food (example)
A dairy processor issues
1,200 invoices per month
with payment terms ranging from
45 to 75 days
A transfer of €850,000 is received with 180 references and 25 deductions (€75,000).
CashOnTime automatically reconciles the whole set and categorizes each deduction:
2 credit notes to be issued
13 abusive deductions to be challenged
The dashboard shows the forecasted receipts and the €75,000 for collection.
Regain control of your cash receipts from agriculture and food
- Quick integration into your existing system
- Adapted to the volumes and practices of mass retail
- ROI measurable from the first months
A CashOnTime expert analyzes your context and presents you with a demonstration tailored to your challenges.
FAQ about CashOnTime and the agriculture and food industry
Yes. CashOnTime is designed to manage high volumes, frequent deductions, and multi-player environments.
Yes. CashOnTime manages the total cash receipts made to a clearing account and automatically allocates them to the right entities or subsidiaries, even when the customer does not specify which invoices the payment relates to.
Example of use:
An agriculture and food industry group consisting of several subsidiaries receives a single transfer covering invoices issued by different bodies. CashOnTime reconciles the payment, allocates cash receipts by subsidiary, and identifies any potential deductions without manual reprocessing.
They are centralized, automatically qualified, and tracked for easy collection of invalid amounts.
Yes. CashOnTime automatically reconciles transfers covering dozens or hundreds of invoices, even with interspersed deductions or non-conforming amounts.
Thanks to the complete traceability of deductions and their automatic qualification, amounts unfairly deducted can be disputed and recovered.
Yes. Possible integration with the major ERPs, CRMs, and invoicing tools on the market.
